A Study on Role of Project Management Information system (PMIS) for successful implementation of Projects

Title of the project: A Study on “Role of Project Management Information system (PMIS)” for successful implementation of Projects.

Objectives of the project:

  • To investigate the contribution of PMIS towards the success of various projects.
  • To study the role of every components of PMIS for successful implementation of projects.
  • To analyze information instrument for current management of ongoing projects.
  • To study how to create and maintain information circulation network for the management of operational activities.
  • To study the importance of Enterprise guidance and project background information.
  • To study information coming from various sources, including formal reports, informal sources, observations, project review meetings and questioning.
  • To study the interface of PMIS with larger organizational information system to permit smooth, well organized interchange of information in support of organizational and project goals.

Problem Statement:

A PMIS consists of people, equipment, and procedure to collect, process, store, combine, and communicate the needed information to users (stakeholders) for carrying out project management functions.

The success of timely implementation of projects depends on the availability of essential information at the appropriate time. The information is needed for taking various decisions during selection, planning, execution, and closure of a project. Project Management Information System (PMIS) aims to provide relevant information on time, resulting in improved performance.

Traditionally, this system was manual, paper based, and labor intensive. It was slow to respond and update. The advancement of computer and telecommunication technology made a phenomenal change in it.

The features of present PMIS include:

  • Speed: Processes speed up the creation of information within a blink of an eye.
  • Capacity: Ability to process and store large data.
  • Efficient: Fewer people are needed to manage the system.
  • Economic: Provides cost advantage over manual system.
  • Accuracy: Provides better accuracy over manual system. 

Project Management Information System (PMIS) helps in planning, executing and closing project management goals. Project managers use PMIS for budget framework such as estimating costs at the time of planning process. Furthermore, the PMIS is employed to build a specific schedule and classify the scope baseline. The project management team collects information into one database while executing the project management goals. It is used to compare the baseline with the actual achievement of each activity, manage materials, collect financial data, and keep a record for reporting purposes. The PMIS is used to assess the goals to ensure if the tasks were accomplished when project is closed after that, it is employed to make a final report of the project close.

Methodology to be used:

The research process or methodology is the approach to the entire study- it is the master plan. It is the blue print for achieving the objectives.

PRIMARY DATA COLLECTION

Data which are collected at first hand. This key point here is that the data you collect is unique and research; until it is published no one else has access to it.

There are many method of collecting primary data and these method include –

  • Questionnaire 2) Interview 3) Focus group interviews 4) Observation
  • Case Studies 6) Diaries 7) Critical incidents 8) Portfolios.

The primary data, which is generated by the above methods may be qualitative or quantitative the nature. 

Questionnaire

Questionnaire is one of the most widely used survey data collection techniques. Because each person is asked to respond to the same set of questions. It provides an efficient way of collecting responses from a large sample prior to quantitative analysis.

Interview

Interviewing is a technique that is primarily used to gain an understanding of the underlying reasons and motivations for people’s attitudes preferences or behavior. Interviews can be undertaken on a personal one to one basis or in a group.

SECONDARY DATA COLLECTION

Secondary data is one type of quantitative data that has already been collected by someone else for a different purpose to yours. Examples of secondary data are case studies, government reports, organizational reports etc.

Statistical Tools for representation and analysis of data

  1. Tabulation
  2. Graphs
  3. Chart
  4. Pareto Analysis
  5. Diagrams

This project will be mostly based on own experience and case studies of different researchers but I will also use experience of my colleagues and suggestions of my higher official. An exhaustive amount of data available on the internet, from the text books, news papers, and various magazines and suggestions from a few experts in the field will be analyzed in doing this project.

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