This Easy Resource Utilization System project aims to development of booking seminar halls and auditoriums in our college through online. It reduces the traditional/manual maintenance system. It creates a user-friendly website for users.

Here, four types of users are available like Principal, Administrator, Seminar hall in-charge and Head of Departments or Booker. Booker can check seminar hall availability, booking and viewing the status through online. Any faculty can reserve the seminar hall and auditorium based on the availability.

In this system, the seminar hall in-charges can view the requests and accept the request(s) according to the priority and also view the usage reports and status for a particular period. Administrator plays a vital role to maintain complete details of all the users, hall details and he/she is the only authorized person to update all details.

The principal can view all user details and usage details of seminar halls. Other users can only view the details of the seminar halls. Each event like seminar hall booking, cancellation of seminar hall will be intimated to the concern seminar hall in-charge, bookie, and Heads of the department through E-mail. Ultimately this project helps to utilize the seminar hall in an easy way.


The project is developed for the requirement of our Kongu Engineering College. It is used to book the seminar hall through the online. Four roles are available for this project i.e., Principal, Administrator, Seminar hall In-charge and Hod. Booker can reserve the conference/seminar halls and auditorium easily.

Hall in-charges can accept and reject request came for the seminar hall. The principal can view the entire user, in-charge and usage details and he can reject the approval of hall in-charge. The administrator is responsible for users and hall details maintenance.

The project is developed and hosted in our Kongu Engineering College web server and linked to

In the first step, the administrator has to provide the user id, password for the principal, seminar hall in-charges, Hod’s in order to avoid unwanted users to access the file, the second step Booker can book the seminar hall which is required, third step is hall in-charge can approve/reject the request of Booker. The final step is principal can view the usage details of the hall and also he has the rights to cancel the approval of hall in-charge which is accepted.


• It is mainly to implement for departments to book seminar hall through online instead of carrying out documents and maintaining it.
• To reduce the effort of maintaining documents of seminar hall usage.
• It is the effective way of using the college resources properly.



This seminar hall booking is done only through the process on paper which means the process done through manual maintenance system.


• Checking availability of seminar halls.
• Checking the capacity of seminar halls.
• Viewing the detail of the seminar halls.
• Phone conversations with seminar hall in-charges.
• Time wastage for the Booker.
• Mental stress to the booker.
• Non-availability of the technician.
• Booking form maintenance by the in-charge.


This application entirely based on the online process as we can view the status of all seminar halls. It mainly reduces the effort and time of the Booker and hall in-charge. Based on the priority of request hall in-charges can easily accept or reject the request.


This application is proposed by our principal as it is a valid one, which is a must for Kongu Engineering College as for the seminar hall booking process. This is efficiently done and helpful for all the faculty and HOD of the entire department. The drawbacks mentioned above in the current/ existing system will not reflect the proposed system.



Processor: Intel Pentium i3 1.3 GHz
Hard Disk: 320 GB
Monitor: 17inch color display
Key Board: standard 104 Keys
Mouse: 4Button Scroll


Operation System: Windows 7
Front End : HTML, PHP
Back End: MySQL
Scripting Languages: JavaScript and jQuery, PHP
Web server: XAMPP server 1.8.1