Abstract:

Tender management system is a project  that provides a interface between contractors and state government officials. This system makes the communication easy. This system provides information about the tenders and all the updates are provided.

Introduction:

Tender management system is a web based project which acts as interface between contractors and state government officials. The information between both the contractors and state government will be stored in this management system. State government will use this system for opening a tender for submission.

Tender management system is a user friendly system, that allows the builders to checkout with the details of the tenders. In this management system builders can check the tender details, submit a tender, view results, evaluation process.

Contractors can open a tender, evaluate a tender, compare tenders submitted and generate reports. Completion of work can also be traced from the system. This system also manages the data regarding the transaction in a very secure way.

Objective:

The main objective of this tender management system is to provide information which is secured and updated about tenders to those builders and contractors.

Modules:

  • Administrator (system admin) module:

Administrator related functionalities are provided in this module. All the trades and contractors history is maintained and visible to admin.

  • Government PWD users module:

Contract will be approved first by PWD users and then by Government senior officers. Transactions of all the tenders submitted by all the contractors must be maintained and visible to PWD users. New registration approvals by Government PWD, validated by email and SMS.

  • Contractors/Builders module:

Builder/ Contractors should be able to submit a tender of his past projects, Overall bid cost, Material used, Timeline, etc. All the project details must be visible to the users, this details must have a link to tender corresponding. Contractors should be able to view status of his bid online.

  • Government Senior Officers module:

An overview status chart for Government senior Officers with number of upcoming tenders, currently running tenders, number of contractors in the approved tenders.

  • Reports:

Admin, Government PWD and Government Senior Officers can access this module and generate the reports based on the requirements.

Software requirements:

Operating System                                 :           Windows Xp.

Technology                                           :           Java and J2EE

Web Technologies                                 :           Html, JavaScript, CSS

Web Server                                           :           Tomcat 5.5

Database                                              :           Oracle 10G

Java Version                                         :           JDK1.6