ABC Courier Management System

ABSTRACT

Courier management application will be a comprehensive and complete application wherein ABC systems will be able to manage all its operations and also the franchise/dealer related registration, manage their employees and dealer employees, manage delivery info all registered consignments or packages, manage customer related information and provide necessary info to  the same as notifications when he or she logs in to check the status of booked package or consignment.

It will allow the addition of ABC systems necessary information through the admin panel. Will also allow registration of employees working in ABC systems directly. Also, manage various departments in ABC systems. Will also allow adding a different type of packages or consignments that ABC systems deal with. Will also have necessary reports to check monthly wise packages delivered and amount earned by the company in a month. ABC systems can also register their own customers from their branches.

It will also allow registration of dealers who register themselves as franchises to ABC systems. Once registered dealers will be able to book packages or consignments which ABC systems deal with. Dealers can also log in and manage their employees who work for maintaining the courier process whichever are all involved. It will have the option to manage the packages that have been booked by dealers and also allow them to update the delivery status. Dealers can also register customers and manage their bookings.

Both dealers and ABC systems will have modules specifically to manage the packages that are booked, update the information related to the delivery of booked and confirmed packages, also have the option to cancel any packages or consignments. Once delivered registered delivery employees will be able to update the status of package delivery or it can be managed by respective admins.  

User Types: Super Admin, Admin, Employee, Customer, Executive

Modules:

ABC Admin module: It is accessible only to Super admin. This Module will have the option to first save data related to ABC systems and then add departments in the company and the additional locations and then add branch as per location. Roles will also be added by super admin. Once departments are saved super admin will be registering the employees working in ABC system and assign them to related departments and also assign to location. Super admin will also add the service types in the sense different type of packages that they deal with.

In the registration process super admin will create the logins too for the employees who can thereafter login to the application. This module will also have a reporting module. In reporting they will have a different type of reports like Package report, employees report, dealer report. This will application will basically automate the whole process of managing employees, package handling, handling branches and locations.

There will be no need to write down and maintain all documents in the form of files and papers. It will also have the option to book packages for customers and can also cancel any packages. While booking packages necessary info will be saved like the cost of the package, a number of packages, location, customer details, delivery address, customer delivery details, phone number, email id etc.

Booked packages can also be canceled within 2 hours of time. Super admin will also approve dealer registration and assign dealer manager who will manage all related operations of a dealer whichever assigned to him.

UML Diagrams:

Use Case Diagram:

Sequence Diagram:

Activity Diagram:

Class Diagram:

Submodules will basically be the one listed below:

  • ABC Info
  • Add Department
  • Add Location
  • Add Branches
  • Add Roles
  • Add Service Types and their cost
  • Manage Service Types and their cost
  • Add Employees
  • Manage Dealers
  •  Add Customer
  • Manage Customers
  • Manage Customer Packages
  • Book Packages
  • Manage Delivery
  • Reporting
  • Login / Logout

Dealers Module:

Dealers will register and in this process will create their login too. Once their registration is approved by Super admin they can log in. Registered dealers will have the option to register customer first and once they add that info they can book the packages which need to be delivered for a customer.

For delivery of packages, employee executive will be assigned. Info related to delivery can also be updated in the delivery module. The option will be provided to update info related to the delivery of package as delivered or pending. Booked packages can also be canceled within 2 hours of time. Submodules for Dealers will be as listed below:

  • Add Customer
  • Manage Customers
  • Manage Customer Packages
  • Book Packages
  • Manage Delivery
  • Reporting
  • Login / Logout

Customers Module:

This module is for customers who will register online via the application. The will be asked to provide all the important info at the time of registration. Once registered they can log in and book package.

They will have the option to add their profile info wherein the address, email id, phone number etc can be updated.  The option will be provided to view the status of the packages that are booked online.

  • Registration
  • Book Package
  • View delivery
  • My Profile
  • Logout / Login  

Employees Modules:

This module will be available for Managers and executives. Executives once logged can update the status of delivery. Managers once logged in can view the status of all packages that are being managed by dealers. Managers will have the option to cancel dealer registrations too.

  • Delivery management
  • Manage dealers

Output Screens:

Admin Sign In Page:

Admin Home Page:

Admin Add Dealership Request page:

Admin View Dealership Request page:

Admin Add Branch Address:

Admin View Branch Page:

Add Consignment Details Page:

Add Delivery Page:

Add Receiver Page:

View Receiver Page:

Get Corporate ID Page:

View Consignment List:

Advantages:

The following are the advantages of the proposed system

  1. Easy to track the status of applications at any level at any point in time
  2. Can generate required reports easily
  3. The centralized database helps in avoiding conflicts
  4. Easy to use GUI that does not require specific training.

Future Enhancements:

  • Notifications via email for registration approval, package delivery
  • Online payment for booking packages

Software Requirements:

Technical Aspects:
Database: MySQL
Language: PHP
Front-end: HTML, CSS,

Hardware Requirements:

Intel Core processor
RAM 4GB and Above
HDD 100 GB Hard Disk Space and Above
64 or 32 bit OS Windows 8 and above

Download ABC Courier Management System PHP Project Code, Database and Screens.